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Expense Reimbursement Request

    • The cutoff date for reimbursements is 60 days from the meeting date. Please note that only items with a receipt and description of expense will be reimbursed. Bank statements are not accepted as receipts.
    • The Foundation will reimburse travel for lowest cost non-refundable economy class airfare for the attendee’s route. The Foundation pays for up to two checked bags. Air travel containing personal segment and change fees for personal reasons are not reimbursable.
    • Please note that the Foundation does not reimburse on a per diem basis. Meals will be reimbursed for the day of the event, or during travel to the event. The daily meal limits that are reimbursable (with accompanying receipts) are:
      • $30 – breakfast
      • $40 – lunch
      • $75 – dinner
    • Taxicab and ride-sharing fares will be reimbursed with a receipt and the tip clearly noted.
    • Mileage for personal vehicles is reimbursable at the U.S. Internal Revenue Service Rate (currently $0.625/mi for 2022). A map printout is required as distance documentation.
    • If you have a US account, the Foundation will send a USD check to the address you provide. For international attendees, if your bank does not accept USD checks, you will be asked for your banking information for a wire transfer.
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    Basic Information

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  • Attendee Requesting Reimbursement Information

    It is more expensive for us to send a wire transfer, so if you can accept a USD check that is our preference.
  • Since you do not have a bank account that accepts USD checks, we will send your reimbursement via wire transfer. To do so, we will need the following information:
    We need either IBAN or SWIFT/BIC or both in order to process a wire transfer.
  • Who is filling out this request?

    (if different from attendee requesting reimbursement)
  • Expense Information

    At least one expense description and amount is required. Please list all transactions as separate. Do not combine taxi or meal transactions. Description/Comments should include what each charge was for (taxi to/from locations, additional persons that were paid for during meals, etc.) **IF THE CHARGE WAS NOT IN USD, please put the foreign currency amount, and write what currency was used in the Description/Comments section for the charge.
  • Date of Transaction Amount Category Description/Comments Actions
           
    There are no Expenses.

    Maximum number of expenses reached.

  • Price: $0.00
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